Review the 2017 ASA Sponsorship Prospectus to find out how your organization can get more involved with the Aging in America Conference and other ASA resources and programs. You can also print the prospectus, or download as a PDF.
Review the 2017 ASA Exhibitor Prospectus to learn more about exhibiting at the Aging in America Conference. You can also print the prospectus or download as a PDF.
We look forward to seeing you in Chicago, March 20-24! In the meantime, the information provided below will help you prepare for the conference and your presentation.
|Registration/Session Confirmation||Add your bio and headshot||Poster Presentations and Printing Service|
|Travel and Hotel|
|Update your professional info||Technology during the Conference||Submit a blog|
|Share your Presenter Badge||Presentation Tips|
To confirm your presentation, you must register by November 30, 2016.
Please note: Your session is not confirmed until you and your co-presenters are registered to attend. If you are not registered by November 30, 2016, your session will be placed on the waitlist. We appreciate presenters doing their part to meet ASA session requirements and registration deadlines.
Minimum Presenter Requirements
If you need to request the addition of another speaker to your session, or substitute a current speaker for someone else, click here to download the Speaker Addition and Substitution Form.
2017 AiA Presenter Registration Fees
Full conference registration only
(no single day fees)
|Professional ASA Member||$518||$582|
|Retired ASA Member 65+||$366||$411|
|Student ASA Member (full-time)||$259||$291|
|Retired Non-member 65+||$478||$538|
|Student Non-member (full-time)||$343||$386|
If you have materials to share with attendees, we invite you to upload up to three documents that interested attendees can download in advance, as well as during and after the event, from the conference website.
If you do need to supply printed information, plan to print your materials in advance and bring them to the conference. You can also have them printed at the hotel’s business center.
Please note: ASA does not print and distribute presentation materials for workshops, symposia or other sessions.
ASA will use your professional information (name, degree(s), title and organization) in the conference program book. Double check to be sure that your info is complete and up-to-date to ensure you are accurately listed in the conference program book and so that we can contact you with important information about the conference. The deadline to make changes to your information is January 20, 2017.
Attendees will be able to view your bio/CV and picture before the conference via our online event search.
Please refer to the email we sent directly to you or use Event Search to review your presentation schedule. If you have any conflicts, be sure to contact us immediately. While we may not be able to meet specific time requests we will make every effort to schedule sessions during times that are convenient for you. Each presenter has the responsibility to inform our conference staff of any scheduling restrictions that you may have.
Workshops and Symposia
Microphones, Laptops, LCD Projectors and Screens
Each meeting room at the Aging in America Conference will be equipped with a Windows computer, an LCD projector, screen and one wired podium or table top microphone. We strongly encourage you to prepare your presentation in Microsoft PowerPoint using widely compatible fonts (e.g. Arial, Times New Roman, Verdana and Tahoma) and to use the provided laptop, but you may also bring your own computer. If you bring a Mac OS-based computer, you must also bring your own VGA adaptor to connect it to the provided projector.
Please note that if you require access to the Internet for your presentation, you must make individual arrangements to have wireless access during your session.
If your presentation contains links to video files, it is essential that you bring not only your PowerPoint file, but also your original video files, unless you are planning to purchase wifi access. The preferred video file formats are .WMV or .MPEG, but .MP4 and Flash video files are acceptable. QuickTime and .MOV video files are not compatible with PowerPoint and should be converted to one of the above formats. All videos should be tested and checked in advance to be sure they will work properly without access to the Internet.
Technical assistance will be available onsite. Please plan to arrive at your assigned room at least 30 minutes early to prepare your presentation and audio set-up.
If you are presenting in a symposium, it is particularly important that you arrive at least 20-30 minutes early so that you can coordinate with your co-presenters and work with our technical assistants, if necessary, to upload your PowerPoint to the provided laptop (see above for more information). You will have 10-12 minutes for your presentation and the session will include a 10 minute group Q&A period.
Other AV Needs
If you anticipate that you will need additional AV equipment, you can order these, including a flipchart with markers and easel and additional microphones, in advance. Click here to download an AV order form. You are responsible for the cost of the additional items; they are not provided by ASA.
Poster Sessions. Round Tables and Peer Groups
No A/V is available during poster sessions or peer groups. (If you are presenting a poster, please see below for additional guidelines.)
ASA will print and hang your poster for you at the Aging in America Conference. This service is free with your conference registration. In order to have your poster printed, please upload your file no later than December 9, 2016.
If you are not able to meet this deadline you will need to print your poster on your own and bring it with you to the conference. Please contact Steve Moore for instructions.
You are are responsible for making your travel and hotel arrangements to attend the conference. Please see the conference travel and hotel web page to get additional information on discounted room rates at the conference headquarters hotel and other travel information.
As an AiA17 presenter, you have the opportunity to get the buzz about your workshop started early. If you’d like to promote your session, consider writing a post for AgeBlog that addresses some of the questions below:
Your post doesn’t need to be long—300 to 600 words is sufficient! Be sure to include the time, date and room location for session and your twitter handle, if you have one.
ASA members are invited and encouraged to submit blog posts for consideration on a rolling basis throughout the year. Due to publishing schedules, we are not able to guarantee that AiA17 presenter blog posts will be posted before the conference if they are submitted after March 1, 2017.
To enhance the quality of your session at the Aging in America Conference, please consult the following resources.
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