We are currently evaluating various options for a virtual experience. We know that there may be some members who are unable to travel, and we want to find a way to include you in On Aging 2022. Stay tuned for more information and we will share it as soon as possible.

Cancellation and Refund Policy:

In lieu of a refund, substitutions are allowed for a $50 processing fee.

Written requests for refunds must be sent to the ASA Customer Service Department by fax to (415) 974-9600 or by email to info@asaging.org. For cancellation requests received:

• Before December 22, 2021: You will receive 75% refund of your conference registration fee.
• December 23, 2021–February 17, 2022: You will receive 50% refund of your conference registration fee.
• After February 17, 2022: No refunds will be issued. If you receive a COVID-19 diagnosis within 2 weeks of the event or are exhibiting related symptoms, please contact us at info@asaging.org, so that we can work directly with you.
• The conference registration fee is non-refundable in the event of cancellation of the meeting due to circumstances beyond the control of ASA.
• Payments for optional events are non-refundable.

On Aging 2022 is an annual meeting of the ASA membership. As such, no one will be admitted to On Aging 2022 without a current ASA membership. Attendees are responsible for ensuring that their membership is kept up to date through April 11, 2022, to attend On Aging 2022. 

You may renew your membership at the time of your On Aging 2022 registration purchase and it will be added to your current membership, ensuring that your membership doesn’t lapse. Alternatively, you may renew your membership when it comes up for renewal or you may choose to pay for your renewal on-site at On Aging 2022.  

ASA can only accept in-person payments by credit card or check. Cash payments will not be accepted.

All attendees and exhibitors will need to show proof of vaccination to attend On Aging 2022. ASA’s first priority in all meeting and event decisions is the safety and welfare of our attendees, exhibitors, partners and team members. To enable in-person events to take place with lower risk to participants, ASA is requiring proof of COVID-19 vaccination for admittance to On Aging 2022.

This policy is based on science, the expertise of ASA’s Board of Directors and membership, guidance and recommendations issued by the federal Centers for Disease Control and Prevention (CDC) and other public health authorities. The COVID-19 vaccines approved by the FDA for emergency use authorization and the vaccines that the FDA has fully approved have been determined to be critical in reducing the community prevalence of COVID-19.

In addition to this requirement, we will also follow all requirements of the city of New Orleans and our host hotel the Hyatt Regency New Orleans. These will be kept updated here.

Hyatt Regency current guidelines

City of New Orleans Coronavirus info

ASA will also require registrants to submit an attestation of vaccination form upon registering for this event.

Thank you for helping ASA do all that we can to keep On Aging 2022 safe for everyone.  

At the time of registration, you will be required to attest to the fact that you have received a full series or dosage of the COVID-19 vaccination. When you check-in at On Aging 2022, you will be required to show proof of vaccination to be admitted. Note that no one will be admitted without proof of vaccination.  

Experts recommend taking a digital photograph of both sides of your personal vaccination record card. That photo can be stored in the photos area of your smartphone and be accessible wherever you need it. Below are some “app-based” alternatives to show proof of vaccination.

1. If you are a user of the Clear platform for TSA Pre-Check, Clear now offers the option of creating a digital vaccine card. It’s secure, easy and takes just minutes. Learn more.
2. VaccineCheck makes it easy for individuals to present their health status digitally, while maintaining privacy and security. Powered by Pinpoint and backed by more than 30 years of enterprise compliance technology and safety experience, VaccineCheck generates an authenticated digital version of a CDC vaccine card after verifying COVID-19 vaccine history. Learn more.
3. Some states offer a vaccine passport app. We will accept these apps as proof as well.

We encourage students or retired professionals who are ASA members to apply to volunteer at On Aging 2022. As a thank you for moderating workshops for one day, ASA offers 50 percent off of your registration to attend On Aging 2022. Apply here by October 31 to receive 50 percent off the Early Bird Fee. If you apply October 31–February 29, you will receive 50 percent off our standard rate, and after March 1, you will receive 50 percent off our late registration rates (however, we cannot guarantee that we will still be accepting volunteers at that point). Once you are registered, an application will be sent to you in the coming months, at which time you can select your requested days and times for your volunteer hours.

Please note that the cost of membership is separate from the cost of conference attendance, though they may be purchased together. There are many benefits of membership, including year-round programming and networking opportunities. 

Paying for ASA membership all at once can be really difficult. We offer all members the ability to pay for their membership on a monthly basis. This can be done online at the time of purchase and costs only $8.33/month. For assistance, email info@asasing.org. To access the monthly payment option, you must purchase the membership first and separate from your conference registration. 

1. Our Early Bird Rate is the most discounted rate and is available until October 31, 2021.
2. Students and retired professional members receive an additional $50 off the early bird rate if they register before October 31, 2021.
3. Students and retired professional members may volunteer at On Aging 2022 and receive 50 percent off the registration rate.

Conference sponsors encourage expanded coverage of issues in aging. Working members of the press such as reporters, editors, publishers, electronic media producers, columnists, bloggers and others who reach general or specialized audiences on a regular basis with news or analysis may request a media access pass by emailing info@asaging.org.

Please read the following information carefully to ensure that you submit credential requirements accurately. This will assist us in processing your registration request in a timely manner.

Those requesting a media pass may be asked to confirm their status with information as listed on the media outlet’s masthead or by sending links to published articles. Freelancers also may be asked to provide at least two links to published pieces issued in the previous year. 

Or freelancers may provide an assignment letter or email from a media organization with the editor/producer’s contact information (telephone and email address) for verification.

News and information outlets must contain original news content above and beyond links, forums, troubleshooting tips and reader/viewer contributions. Applicants for a press registration must provide:

• An editorial title that is verifiable, or proof of an editorial assignment to cover the conference.
• A hard copy or link to a recent bylined article or audio/video story credited to you.

Online media must meet the following criteria:

• A website must post or update original aging-related news at least once a month.
• Website or e-news content must extend beyond links, forums, personal diaries, opinion, personal analysis or information about the publishing organization’s activities and programs.
• A blog must reflect current aging-related news that is posted on a daily or weekly basis.

Freelancers:

• Provide a letter (on letterhead) from a publisher, editor or executive-level producer indicating that you are covering ASA’s On Aging 2021 conference for the media outlet.
• Email assignments will be considered if they include the assigning editor/producer’s email address and a link to the media outlet’s website.
• Freelancers without advance assignments will be considered on an individual basis, but should provide evidence of journalistic work previously produced or published in a subject area related to concerns in aging.

Please note: Conference presenters, marketing, advertising and public relations professionals, and academic or other non-journalistic book authors are not eligible for media badges, even if associated with a news organization.

ASA does not pay speaker fees for the On Aging 2022 conference. We are extremely grateful that all of our speakers donate their time to help us create a dynamic and exciting agenda for our attendees.

As many of you know, this year, we lost a beloved staff member of ASA, Keith Kuo. In his memory, we have created a scholarship fund to deserving ASA members. A limited number of existing ASA members will receive a scholarship that may be used to cover the cost of On Aging 2022 registration, one year of ASA Membership, or travel and lodging while in New Orleans. There will be a limited number of scholarships available. The application process will be announced in ASA News (released weekly on Tuesdays via email) this winter. 

Click here to donate to the Keith Kuo Memorial Scholarship Fund.

We were very excited to receive hundreds of proposals for this year’s On Aging 2022 conference. They are presently in the peer review process. We are hoping to notify all presenters by November 1, 2021.

You do not need to wait to register for On Aging 2022 until you are notified that your presentation has been accepted. The presenter rate and early bird rates are the same; however, if you wish to wait, you may. The presenter rate will remain in place after October 31, 2021, so you can book your registration with ease at a later time.