CALL FOR PROPOSALS 

Submit your proposal to present at On Aging 2023

ASA is pleased to open a Call for Proposals for On Aging 2023, with a special focus on advancing health and well-being. As the largest multidisciplinary conference in aging, On Aging 2023 will bring together more than 3,000 practitioners, researchers, educators, clinicians, students and thought leaders from across America and around the world who are dedicated to fostering a more equitable aging society.

We welcome proposals that use educational, networking, debate, multimedia and resource-sharing methods, led by seasoned experts, people new to the field and students.

Health and well-being are simple terms, but they encompass complex, intertwining physical, functional, mental, emotional, social and spiritual experiences and outcomes. As we age, macro-level issues like ageism, racism and climate change impact our health and well-being, as does our ability to access life-enriching and health-sustaining necessities and care.

We welcome proposals to On Aging 2023 that dive into these complexities, connect work in other domains to health and well-being and explore implications of our ever-shifting societal environments on our lives.

We are especially interested in conversations, debates, insights and best practices about:

• policies, programs and services that address root causes of disparities
• aging with disabilities and disability justice
• the intersections of social identities like age, race, gender, disability, religion, on health
• accessibility to affordable care and care providers
• the critical need for accessible mental healthcare
• programs and partnerships supporting health in communities across the country
• how access and connections to cultural expression, the arts and the natural environment affect our health and our lives
• what an equitable healthcare system and workforce should look like and what it may take to get there
• accessibility to affordable care and care providers
• understanding and solving for impacts of climate change
• the effects of gun violence and trauma on an aging society

ASA invites you to share your work and input by presenting at On Aging 2023. There is a wide variety of formats and tracks from which to choose. This allows everyone to present in a method that best fits their expertise, subject matter and preference, and provides attendees with a more robust experience.

Conference Format

ASA is committed to offering our attendees a safe and beneficial experience at On Aging 2023. The conference will be in-person in Atlanta, Georgia. ASA will follow safety guidance on public gatherings. There will be no virtual conference experience for 2023.

Presenter Registration Fees

As a show of gratitude, all presenters are offered a reduced registration rate of $495 if they register by December 16, 2022. Rates and session schedule availability may change after this date.

All presenters must be registered by December 16, 2022, or will risk loss of their scheduled session time.

Please note that conference attendance is a benefit of ASA membership. To attend On Aging 2023, your ASA membership must be current as of March 27, 2023.

Important Dates and Deadlines

June 15, 2022: Online portal opens for proposal submissions

August 1, 2022: Online portal closes for proposal submissions. Deadline extended to August 12.

August 1, 2022: Preregistration rate of $425 closes.

August 8, 2022: Proposals given to peer reviewers.

October, 2022: Proposal acceptances announced.

October 4, 2022: General registration opens for presenters and attendees.

November 1, 2022: Full conference schedule released.

December 16, 2022: All presenters must be registered.

January–March, 2023: ASA website regularly updated with presenter guidance and conference agenda.

March 27–30, 2023: On Aging 2023!

Instructions for Proposal Submission

While you do not need to be an ASA member at the time of proposal submission, all presenters and attendees at On Aging 2023 will be required to have a current ASA membership. In addition to describing the topic and format of your proposed presentation, you will be asked to choose the ASA priority area to which it best aligns, and thematic tracks for which it should be considered.

Click here for a list of Frequently Asked Questions.

On Aging sessions are intended to be educational, and the explicit promotion or sale of products or services is not allowed under any circumstances. The appropriate venue for direct promotion of products and services is the Resource Center & Exhibit Hall, which draws large numbers of conference attendees and faculty.

Statement on Diversity

ASA is committed to strengthening the skills of our members and others who work with, and on behalf of, older adults. Diversity, equity and inclusion are hallmarks of ASA’s culture, and the filter used in our work.

By participating as part of ASA’s On Aging Conference program community, all presenters are expected, to the fullest extent possible, to include multicultural and diversity-related content within their presentation(s).  

Examples may include: 

• Describing differences in service delivery or use in diverse populations;
• Highlighting needs or preferences among diverse populations;
• Discussing known or potential access barriers and/or opportunities for improvements for diverse populations;
• Incorporating culturally appropriate outreach and education strategies;
• Presenting research findings based on samples drawn from diverse populations and backgrounds;
• Providing recommendations for needed research, programming, policies or innovative approaches to serve diverse populations more effectively.

Benefits of Presenting at On Aging 2023

Presenting at our national conference is an ASA membership benefit. We recognize that our members want to reimagine issues and solutions facing the aging network, industry and society. We encourage all presenters to share this opportunity within their organizations, but also externally, as you look to grow professionally. ASA, through our powerful, multidisciplinary membership, is committed to providing a platform for our members to lead learning and education at a national level, which allows us all to better serve, design for, and positively impact the fastest-growing segment of the U.S. population.

The conference provides our members who attend the opportunity to share ideas, learn from one another and connect, as we discuss the latest trends, research and key issues with experts and other thought leaders in aging, while also looking at how we can integrate these practices into thoughtful and impactful outcomes that show a strong return on investment.

On Aging 2023 Tracks 

 Click a track, below, to view topics. Or, click here to download a PDF version of the tracks and topics.

Session Formats

All session formats are designed for educational and networking programming. The promotion of retail products is not permitted.

Point/
Counterpoint
Debates

(New at On Aging 2023)

Point/Counterpoint Debates  are 60-minute sessions in which a moderator facilitates debate between a panel of expert speakers with different views on a topic or policy position. The topic or policy position is clearly articulated by the moderator, who then invites each speaker to present affirmative, dissenting and/or alternative cases. Time will be allocated for questions from the audience after all sides are presented.

AV included: laptop (does not have internal DVD player), projector, screen, free WiFi and wired microphone for table use. Podium and alternative microphone arrangement for large panels available upon request. 

Number of presenters: Three to seven presenters, including a moderator.

Eligible for Continuing Education programming.

On Aging
Collaboratives Live

(New at On Aging 2023)

On Aging Collaboratives Live (formerly known as Peer Groups) are 60-minute interactive, facilitated discussions or working sessions focused on a specific topic. Participants have the opportunity to brainstorm, network, and/or work alongside other attendees who either share a community of practice or are brought together intentionally due to common interests in specific issues. The facilitator(s) define the topic and goal for the hour and come to the session with a prepared agenda.

AV included: laptop (does not have internal DVD player), projector, screen, free WiFi and handheld microphone

Number of facilitators: One to six facilitators.

Eligible for Continuing Education programming.

Educational Resource
Exchange

(New at On Aging 2023)

Educational Resource Exchanges are an exciting new opportunity for program leaders and educators to share best practices and resources. Tables will be assigned, and presenters are encouraged to bring paper handouts of example work or resources (QR code use is also encouraged). Information will be limited to nonprofit, government or educational work. The promotion of retail products is not permitted.

No AV included.

Number of presenters: One to two presenters.

Not eligible for Continuing Education programming.

90-minute
Symposia

90-minute Symposia are intensive discussions that focus on broader educational topics, concepts or policies. Presenters come with advanced knowledge of the subject area and contribute different perspectives on big-picture topics such as program trends and innovations, policy and advocacy, changing service models and technologies that are having an impact on aging services and experiences. An interactive dialogue is acceptable, as is a lecture format.

AV included: laptop (does not have internal DVD player), projector, screen, free WiFi and wired microphone for table use. Podium and alternative microphone arrangement for large panels available upon request.

Number of presenters: Three to seven presenters.

Eligible for Continuing Education programming.

60-minute
Workshops 

60-minute Workshops are sessions that focus on educational topics or concepts and emphasize innovative models, promising practices, applied research or replicable programs. This format involves a formal presentation and may feature case studies and interactive activities.

AV included: laptop (does not have internal DVD player), projector, screen, free WiFi and wired microphone for table use. Podium available upon request.

Number of presenters: Two to five presenters.

Eligible for Continuing Education programming.

30-minute
Workshops 

30-minute Workshops are concise presentations on a topic that is educational or programmatic in nature. ASA will pair 30-minute workshops with sessions of similar interest areas and together the two presentations will be eligible for continuing education programing. ASA staff will coordinate the pairing of sessions. Presenters are not required to coordinate with the other paired session presenters. *Please note that ASA will assign a title for the paired sessions that will reflect the content of both.

AV included: laptop (does not have internal DVD player), projector, screen, free WiFi and wired microphone for table use. Podium available upon request..

Number of presenters: One to four presenters.

Eligible for Continuing Education programming.

Lightning Rounds

Lightning Round Sessions are 5-minute rapid-fire presentations of your research, intervention, program or advocacy or policy position. Presenters are permitted to have just three slides (template provided by ASA) and the presentations include only the why, what and so-what of the topic. Presenters share the stage with up to 10 others, to share the most exciting and important aspects of their work over the course of an hour, in a fun and engaging way. Presenters will receive detailed instructions for how to prepare upon proposal acceptance. ASA staff will combine all slides for the session to ensure simple transitions between presenters.

AV included: laptop (does not have internal DVD player), projector, screen, free WiFi and wired microphone for table use. 

Number of presenters: One presenter, additional individuals can be listed in the session credits.

Not eligible for Continuing Education programming.

Roundtables

Roundtables take place in an informal setting with presenters and attendees all sitting together. The sessions are consultative, 60-minute discussions for small groups (room for about 10 to 15 participants) organized by topics. A brief presentation of the core educational content is followed by guided discussions and dedicated time for questions and answers. Handouts or QR codes with resources are encouraged, as there is no AV included for Roundtables. For On Aging 2023, Roundtable sessions will be scheduled throughout the conference agenda, and not held simultaneously. Sessions will also take place in smaller rooms, rather than in one large hall.

No AV included.

Number of presenters: One to four presenters.

Not eligible for Continuing Education programming.

Poster Sessions

Poster Sessions take place in the resource center, where presenters stand by a poster highlighting educational content, or a topic related to data, research, evaluation or other themes appropriate for this type of format. Attendees will be notified of the posters available, and depending upon the number of poster presentations requested, multiple session times may be available. A poster template will be provided by ASA, but it is not required.

No AV included.

Number of presenters: One to four presenters per poster.

Not eligible for Continuing Education programming.

Film/Video Session

Film/Video Sessions include the screening of a film or video,* accompanied by an educational component such as a filmmaker-led discussion, expert panel or small group discussion and Q & A. ASA staff will work with all film sessions to determine the length of time allocated for the session. The film should be brought on an external memory device as a mp4 file, to ensure seamless viewing. 

AV included: laptop (does not have internal DVD player), projector, screen, free WiFi, and wired microphone for table use. Podium available upon request.

Number of presenters: One to seven presenters.
*Foreign and U.S.-based short and feature-length narrative, documentary, experimental and animated films are welcome.

Not eligible for Continuing Education programming.

Presenter Agreement

1. Primary Presenter Responsibility
   As the primary presenter, I have completed and/or reviewed and approve my proposal(s) and have coordinated with my co-presenters (if applicable).
   
   
2. Co-Presenter(s) Confirmation
   As the primary presenter, I confirm that my co-presenter(s) have agreed to participate before including them in the proposal.
   
   
3. Presenter Registration and Membership Status
   I agree that I and all co-presenters will register by December 16, 2022, if selected as a presenter at On Aging 2023. I understand that I must have an active ASA membership to participate in On Aging 2023.
   
   
4. Financial Disclosures
   I agree that if selected for a presentation, I and all my co-presenters will disclose any potential conflicts of interest to the audience, including the following:
   • Shareholder: Vested ownership in or ability to potentially obtain other financial gain from the sale of products or services discussed in your presentation.
   • Consultant or Speaker: Any consulting or representational or agency relationship(s) with the manufacturer or provider of commercial product(s) or service(s) discussed in your presentation.
   • Educational or Research Grant: If your organization has funded research or other work described in your presentation, as a provider of commercial services or as other commercial supporters.
   • Other Disclosure: If your presentation discusses use of products for off-label purposes, or products currently under investigational use.
   
   
5. DEI Principles
   All presenters are aware of ASA’s DEI principles (located here) and agree to adhere to these guidelines.
   
   
6. I understand that the presenter rate of $495 is available from October 4 to December 16, 2022 only. I further understand that I can preregister for conference at the rate of $425 between now and August 1, 2022.
   
   

Frequently Asked Questions

Contact Us

For any questions and/or comments, please email onaging@asaging.org.